Script to Screen - Blog Post 4

  

Blog post 4

 

Preproduction

 

During pre-production I spent a lot of time refining my ideas.  I used a story board for this and spoke with the director of photography about shots that we needed and extra ones I wanted to get.  I also spoke a lot with set design about making the vision come to life and how that would be possible through lighting, costume, make-up and props.  We did have to take on some extra roles due to some of the team not always being available, so we all worked together.  I will insert our pre-production documents below.

                                                                Shooting schedule - 

Storyboard-

Mood Board-

Agreement forms from actors-

Call sheets-

Risk assessments-

 

TV Production | Filming Risk Assessment

 

Production Title: Script to Screen - Fleabag Adaptaion

 

The contents of this risk assessment must be communicated to all students, staff, contractors, actors and persons involved. UCA has the right to terminate a production if we do not feel that satisfactory safety measures are in place. 

 

 

Campus:  The Maidstone Studios
Course: BA(Hons) TV Production	Unit	Script to Screen	Year:	1	Group:	1
Student Producer Name & Contact Details (Email & Mobile): Samuel Ward
Unit Leader(s): Mike Rymer

 

Proposed date(s) and times(s)

Shooting Dates: 1.19th March 2025 2.21st March 3.		Shooting Times (Start to End) 1.  10am - 5pm 2.10am - 5pm 3.
Exact location of filming, including address & post code.	Diner at Maidstone Studios Vinters Business Park, New Cut Rd,  Maidstone  ME14 5NZ
Location Permission			Yes	No	N/A	Explain briefly where you are at with your permission, include the name/role/contact details of who you are liaising with at the location.
	Do you have signed location permission?		x
	Does your location require you to complete their own risk assessment? If so, attach it to this risk assessment.			x
	Have you notified the local Council and Police? You must do so if you are doing any of the following: ● Filming in a public place ● Using weapons ● Have cast in uniform			x
Address & phone number of nearest Walk-in Centre or Minor Injuries Unit	Maidstone Hospital Hermitage Ln ME16 9QQ   01622 729000
Nearest bus and train stops to location/local taxi phone number	Maidstone East Train Station ME14 1QN    various bus stops  from Maidstone Studios, closest at the Hilton Hotel - Bus Routes ,x3,9 bus into Maidstone Town centre. Around every hour   Taxi Number: Express Cabs 01622 222222
General fire/emergency plan of building/venue	Fire Assembly Point located at Car Park. Fire alarms on site
Work facilities – food & drink, toilets, secure storage etc	Cafeteria and toilets available on site with step-free access. Storage available at Base Room
Brief summary of set & nature of filming/activity	We are shooting a 1-2 minute sequence of a dialogue interaction between two characters at the diner.

 

Names and contact details of the production crew/cast/documentary participants.	Name:	Role:	Student Email Address:
	Samuel Ward	Producer
	Cassey Wayman	1st AD
	Adam Birtwisle	Sound
	Isabella Hannington	DoP
	Olivia Saunders	Production Design
	John Moraan	Script Supervisor
	Madeline Olney	Director

 

4. Identify potential hazards; who could be affected; how they could be affected; and list the control measures that will reduce the risk. University H&S policies can be found here.
Hazards or hazardous activity	Who may be affected?  Crew, actors, participants (documentary), crew, helpers, public. How may they be harmed?  Type of injury or health problem that might result i.e. cuts, bruises, fractures, electric shock, burns etc.	List the control measures you will put in place to reduce risks from the hazards to an acceptable standard Control measures should ultimately reduce the overall risk. Do not purely rely upon providing Personal Protective Equipment or rely on just ‘being careful’	Evaluate the probability and consequence
	Indicative values for P column (P = Probability) 1 = might happen, but unlikely 2 = could happen 3 = will probably happen	Indicative values for C column  (C = Consequence) 1 = can return to filming work after minor attention 2 = person unable to work for 3 days or longer 3 = permanent injury or death	P	C
Travelling to/from location	Cast and Crew will be arriving either via public transport and/or by car. Transport could be delayed or cancelled, whilst car journeys could encounter traffic.	For everyone to check their individual journeys beforehand. Insure safety travel due to the cold weather and icy conditions. We will be getting earlier trains in order to ensure for contingency time to get to the location. We will be travelling in groups so no one will be travelling alone.	2	1
Access/ Egress	We are shooting in a Diner that has 2 clear entries/exits. Equipment and furniture benign moved could potentially cause obstruction for access.	- Ensure clear access and exit routes at all times. - Keep cables taped down or covered with cable mats. - Mark emergency exits clearly and ensure they are unobstructed. - Conduct a safety briefing for all crew and cast regarding exits and evacuation procedures	2	1
Allergens	If any of the cast/crew have allergies, you must make sure to state this in this section. Be as specific as you can!   (Specifically name any cast/crew that have an allergy and determine what that allergy is and how it affects them, including a list of symptoms)	n/a
Animal	If you are involving animals in your scene/film, you must use this section to identify any potential hazards associated with that particular animal.	N/A
Audience / public	If you are working in a location that is open to members of the public, you must fill out this section. Examples: Public Parks, Libraries, town/city centres, shopping malls etc.	N/A
Boats/Open Water	Use this section if you are shooting at sea/open water or on a boat/ferry/sea vessel.	N/A

 

Camera movement	ICamera Operator & Nearby Crew:HANDHELD: Risk of tripping, fatigue, muscle strain, or collision with objects and people while moving with the camera.	- Plan and rehearse camera movements to identify and remove trip hazards. - Keep pathways clear of obstacles. - Have a spotter guide the operator when moving backward. - Allow for regular breaks to prevent strain and fatigue.	2	1
Confined spaces	Attics, pantries, cupboards, toilet cubicles; these are some examples of ‘confined spaces’.	N/A
Cranes, hoists, lifts & access platforms	Unless you are using a camera crane or cherry picker, skip this section.	N/A
Derelict buildings,  dangerous structures	If your location is not structurally sound, you must complete this section	N/A
Electricity	Crew, Cast:: Risk of electric shock, fire hazards, overheating equipment, or trip hazards from cables.	- Ensure all electrical equipment is PAT tested and in good working order. - Keep cables neatly secured with cable covers or taped down to prevent trips. - Avoid overloading power sockets - Keep battery chargers and lights away from flammable materials. - Never use damaged or frayed cables—replace immediately. - Ensure crew handling electrical equipment are trained in safe usage.   - Have a fire extinguisher (CO2 type) on hand in case of electrical fire	2	2
Falling objects	If an objected is being dropped or thrown as part of a scene, you must complete this section.	N/A
Fire (if using naked flames)	Candles, campfires and paraffin lamps are examples of use of fire. If you are planning on using fire in your film, you must complete this section.	N/A
Glass	Crew, Cast,: Risk of cuts or injury from broken glass, collisions with glass surfaces (windows, mirrors, glass doors), or falling glass items.	- Use safety glass or acrylic alternatives where possible. - Ensure glass props and drinkware are handled carefully and stored securely. - Clean up any broken glass immediately using proper PPE (gloves, broom, dustpan). - Restrict movement near fragile glass objects during filming. - Have first aid supplies on hand, including bandages for minor cuts.	1	1
General safeguarding of sensitive footage/information/children/triggering content/ GDPR safeguarding	Applicable if footage involves child actors or contributors; sensitive information e.g. during an interview, or names and addresses of participants; damaging content or topics that would be triggering for viewers; time-sensitive content such as film trailer or project preview that has a scheduled release date.   Detail how this footage will be captured, who will see it (crew/editors/staff) and who will be responsible for ensuring it is stored in a secure location, is password protected and will comply with GDPR and general safeguarding rules. Who will be responsible for ensuring the footage is deleted from memory cards and hard drives/online storage? See UCA’s Safeguarding policy and Handling Sensitive Material for more information. https://www.uca.ac.uk/data-protection-policies/	N/A

 

Hand tools	If you are using hand tools to build a set/as a prop in the film, please make sure to complete this section.	N/A
Heat / cold	Only applicable if you are shooting in hot or cold conditions.	N/A
Inexperienced / children / vulnerable persons	Children, public, audience etc	N/A
Location Lighting	Cast/Crew – could get burns from mishandling the lights, and could burn retinas from looking into the lights.	Ensure all crew handling lights have been inducted to use them & will wear appropriate lighting gloves to avoid burns. All cast and crew are made aware of any changes to lighting set ups, particularly after a new set up is made & when near doorways. When lights are turned on an announcement will be made. Ensure that lights are turned off when not in use and given 20 minutes to cool down before being packed up. No lights set up near flammable materials.	2	2
Lone working	Not permitted (unless in own home)	NEVER LONE WORKING	1	1
Manual Handling	Only applicable if you are lifting heavy objects (tables, sofas etc.) at any point during your shoot   Crew: Risk of musculoskeletal injuries (back strain, pulled muscles), crushed fingers/toes, or dropping heavy furniture.	- Assess the weight and size of furniture before lifting—use team lifts for heavy/bulky items. - Train crew in proper manual handling techniques (lift with legs, not back). - Use trolleys, dollies, or sliders where possible to reduce strain. - Clear pathways before moving furniture to avoid obstacles. - Wear gloves if handling furniture with sharp edges or splinters. - Take breaks if lifting multiple items to prevent fatigue. - Ensure furniture is securely positioned once moved to prevent tipping hazards.	1	2
Noise	This can be for noise levels generated by your production or working in a loud environment (factory, airfield, shooting range etc.)	N/A
Physical Exertion	Running, fighting, dancing; anything that increases your heart rate/physically draining through excessive motion.	N/A
Poor visibility / night shooting	Only relevant if you are shooting at night time or in an area with poor visibility (no street lighting, heavy fog etc.)	N/A
Roadside working, traffic, vehicles	If you’re working along side a busy road or in a town/city centre with lots of traffic, complete this section.	N/A
Psychological and emotional vulnerabilities (e.g. stress)	If you are filming emotionally vulnerable-making content such as intimacy (nudity, simulated sexual content or sexual violence) or other intense violence, you should fill out this part of the risk assessment.   All Cast & Crew Psychological damage, anxiety, panic attacks, sickness   For guidance on working with intimacy, please use the following links:   https://www.directors.uk.com/campaigns/directing- nudity-and-simulated-sex   https://www.directors.uk.com/news/intimacy-in- the-time-of-covid-19	N/A
Stunts	Smashing props/scenery, parkour, gymnastics, choreographed fight scenes; these are all stunts and come with their own set of risks.	N/A

 

Trailing cables	If you are plugging devices into the wall (cameras, lights etc.) then you will need to manage the cables correctly to ensure that no cast/crew members are injured.   Crew, Cast, and Visitors: Risk of trips and falls, potential pulling over of equipment, or electrical hazards from damaged cables.	- Keep cables neatly routed along walls or under rugs/cable mats where possible. - Use cable ties or Velcro straps to bundle excess cable length. - Tape down cables securely with high-visibility gaffer tape. - Assign a crew member to regularly check and adjust cable management. - Keep walkways and exit routes free from loose cables. - Inspect cables for damage before use and replace any frayed or faulty ones.	2	2
Messy environment (equip / props)	If you are shooting in a cluttered environment such as an attic, bedroom or any area where you cannot see the floor, this is classed as ‘messy environment’.	N/A
Violence, aggression, public disorder, war, terrorism	If you are shooting scenes at a rally or protest for example, you will have to consider the cast/crews personal safety.   See Foreign & Commonwealth Office in relation to the Terrorism Risks for your destination.	N/A
Visual effects: smoke, snow, fireworks, fake blood	If you are using a smoke/fog/snow machine, fake blood or flares/fireworks, you must complete this section.	N/A
Water	If you are working in or nearby a body of water (river, lake, pond, sea, swimming pool etc.) then you must complete this section.	N/A
Weapons	If you are using imitation weapons in a public place, you must fill out this section.	N/A
Weather	If you are shooting any scenes outdoors, you are likely to be affect by the weather and must therefore complete this section.	N/A

 

Working at height	If you are using ladders or shooting from a height (i.e. from a roof or tree), you must complete this section.	N/A
List ALL items of UCA –owned equipment on loan for this project or report if you are using your own kit	-CANON 7D  -TASCAM -Boom Mic with Dead Cat -Aperture LED light box -Large Aperture LED light -Black Flags -Tripod/Light Stands

                                                              

	Mark an X next to your choices
5. With control measures in place what is the likelihood of an injury or health effect?	Minor 1	x	Moderate 2		Major/Fatal  3
6. How likely is the most significant hazard to cause harm?	Unlikely 1	x	Likely  2		Very Likely 3
7. Calculate the risk score (use the figure which represents the highest risk of all present hazards)	Low  1−2	x	Medium  3−4		High  6−9

 

8. Signatures

The names below are confirming the date that they have read and discussed this risk assessment with the production team.  Based on the information supplied on this form it is noted that the control measures are considered appropriate and proportionate to the hazards identified.  At all times, students retain responsibility for their own safety and for those around them.

 

Student Producer: Samuel Ward	Date:  17/03/25
TVP Production Coordinator:	Date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

*Appendix for Psychological and emotional vulnerabilities (e.g. stress) – please fill out if this applies to your film.

 

Mark Milsome certificate-